E-commerce

Shopify Low Stock QuickBooks Purchase Draft

Automate procurement loops. This scheduled workflow reviews Shopify variant stock levels. If inventory counts dip below target thresholds, it maps the details and creates a draft Purchase Order in QuickBooks Online.

#Shopify

#QuickBooks

#Inventory

#Procurement

#Ecommerce

Automation Logic

n8n JSON Blueprint

This workflow is pre-configured and ready for deployment. Simply import the JSON template into your n8n instance and configure your credentials.

This is an exclusive blueprint. Copy the JSON below to use it.

QUICK DEPLOY

1
Download the .json file
2
Open n8n & click "Import"
3
Configure your API keys

PRO TIP

Always test your workflow in a development environment before pushing to production.

JSON BLUEPRINT

n8n-workflow.json

{
  "nodes": [
    {
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "hours",
              "value": 24
            }
          ]
        }
      },
      "name": "Daily Inventory Run",
      "type": "n8n-nodes-base.scheduleTrigger",
      "typeVersion": 1,
      "position": [
        100,
        300
      ]
    },
    {
      "parameters": {
        "operation": "list"
      },
      "name": "Get Shopify Inventory",
      "type": "n8n-nodes-base.shopify",
      "typeVersion": 1,
      "position": [
        300,
        300
      ]
    },
    {
      "parameters": {
        "conditions": {
          "number": [
            {
              "value1": "={{$json.inventory_quantity}}",
              "operation": "smaller",
              "value2": 10
            }
          ]
        }
      },
      "name": "Low Stock (< 10)?",
      "type": "n8n-nodes-base.if",
      "typeVersion": 1,
      "position": [
        500,
        300
      ]
    },
    {
      "parameters": {
        "vendor": "Main Supplier",
        "lineItems": [
          {
            "item": "={{$json.title}}",
            "quantity": 50
          }
        ]
      },
      "name": "Draft QuickBooks PO",
      "type": "n8n-nodes-base.quickbooks",
      "typeVersion": 1,
      "position": [
        700,
        200
      ]
    }
  ],
  "connections": {
    "Daily Inventory Run": {
      "main": [
        [
          {
            "node": "Get Shopify Inventory",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get Shopify Inventory": {
      "main": [
        [
          {
            "node": "Low Stock (< 10)?",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Low Stock (< 10)?": {
      "main": [
        [
          {
            "node": "Draft QuickBooks PO",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

To use this, copy the JSON above and paste it directly onto your n8n canvas.

IMPLEMENTATION GUIDE

Required Nodes

Shopify Node
QuickBooks Node
Inventory Node
Procurement Node
Ecommerce Node
Cron / Webhook Trigger

Core Benefits

100% Automated Execution
Reduces Manual Data Entry
Infinite Scalability

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